Remote working across borders has become a routine part of professional life. When a UK-based employer or contractor needs to use a work contract overseas - for a visa application, a local tax registration, or a foreign authority's compliance requirement - legalisation through apostille is often required. Here is what you need to know.

Work contracts are private documents

A remote work contract is a privately drafted document. Unlike a birth certificate or court order, it does not carry a government signature or official seal that the FCDO can directly verify. This means it cannot be submitted to the FCDO in its original form. It must first be certified by a UK solicitor or Notary Public.

What the receiving authority may actually need

Requirements vary considerably depending on the country and the purpose. Some foreign visa authorities ask for an apostilled employer letter rather than the contract itself. Others require both. Some want a certified or a SWORN translation as well. Before spending time and money on legalisation, confirm exactly what the receiving authority requires - the format, the document type, and whether embassy attestation is also needed if the country is outside the Hague Apostille Convention.

Cost and timing

Standard FCDO postal apostille processing costs £45 per document and takes around ten working days, though this can extend during peak periods. Solicitor/Notary Public certification must happen before FCDO submission and adds to the overall timeline. If you are working to a visa or registration deadline, factor both stages in and start early.

We can advise on the right documents for your destination

If you are unsure whether your contract, employer letter or other employment documentation needs legalising - and in what format - call our team on +44 (0) 204 630 6700. We will confirm the correct documents and process for your specific situation.